Passive invoice in Italy

Why is this important? 💡

You may experience issues with rejected invoices due to incomplete or incorrectly filled guest information. These often happen when filling out key fields like the Codice Univoco, causing errors and rejected invoices.

What is Codice Univoco? 🤔

The Codice Univoco is a crucial identifier used to correctly receive invoices. Depending on the type of recipient, this code varies:

•  For Public Administrations, the code is 6 characters long.
• For Private Entities, the code is 7 characters long.

⚠️ Default codes:
To prevent errors, the Italian tax administration allows the use of default codes when specific fields aren’t applicable:
“999999” for invoices addressed to Public Administrations.
“0000000” for invoices sent to Private Entities.
For foreign clients (outside of Italy), use “XXXXXXX” as the default code.

Steps to manage passive invoices on Amenitiz 👩🏽‍💻

Here’s how to ensure your passive invoices are correctly handled, avoiding any complications:

1️⃣ Connect to Agenzia delle Entrate
Before you start receiving passive invoices, you must be connected to Agenzia delle Entrate through the electronic invoicing system. If you haven't done this yet, don’t worry! Here’s a helpful article to guide you through the connection process [link to article].

2️⃣ Find your Codice Univoco
Once connected, your Codice Univoco will automatically appear in the Invoice tab within Amenitiz. This code is essential for identifying your property when suppliers issue an invoice.

3️⃣ Receiving invoices from suppliers
When a supplier issues an invoice using your Codice Univoco, it will automatically appear in the Passive Invoice section of your Amenitiz platform. Be sure to verify that the Codice Univoco is correct, and ensure all fields in your guest’s profile are filled out correctly to avoid errors.

4️⃣ Download invoices in XML
Once invoices are available in the passive invoice tab, you can download them in XML format for easy record-keeping and sharing with your accounting team.

Managing passive invoices doesn't have to be complicated, but it’s important to get the details right—especially in compliance with Italian tax regulations. By ensuring the correct Codice Univoco and filling out all required fields, you’ll prevent invoice rejections and save time.