The Invoicing Tool in Amenitiz allows you to create invoices, receipts, estimates, and credit notes directly from your reservations or client contacts.
This feature is automatically activated for properties with more than 6 rooms (included in your plan). If your property has fewer than 6 rooms, you can activate it through the Marketplace. Learn how in this article.
Step-by-step guide
1. Add your company details
Before you start creating invoices, you’ll need to add your company information.
Go to
Invoicein your Amenitiz dashboardClick
SettingsUnder
Company details, click+ Add a company
If you already have a company added, click Edit to review and complete all required fields.
2. Fill in your company information
When adding or editing a company, you’ll need to provide your legal and business details. The required fields depend on your country of registration.
Important: For properties based in France, all fields that apply to your company must be completed before saving. If any required information is missing, you will not be able to save or use any payment-related features.
🇪🇸 Spain
For properties registered in Spain, you’ll be asked to fill in:
Status
Business name
Company registration number
VAT number
Currency
🇵🇹 Portugal
For properties registered in Portugal, you’ll be asked to fill in:
Status
Business name
Company registration number
VAT number
Fiscal regime
Currency
🇮🇹 Italy
For properties registered in Italy, you’ll be asked to fill in:
Status
Business name
Company registration number
VAT number
Tax code
Fiscal regime
Currency
🇫🇷 France
For properties registered in France, you’ll be asked to fill in:
Status
Legal form
Business name
SIREN / SIRET number
VAT number
RCS
Main activity code (APE)
Share capital (€)
Currency
Important:
Make sure to fill in all of the above fields that apply to your company. If the data is not added, you’ll be unable to issue invoices and access to payment-related features in Amenitiz will be limited.
Other countries
If your property is registered in another country, you’ll be asked to fill in:
Status
Business name
Address
City
Zip code
Country
Company registration number (if applicable)
VAT number
Currency
3. Configure invoice settings
Still within your Company details, scroll down to the Invoice Settings section.
Here, you can define how your invoice and credit note numbering will work. If you previously issued invoices with another system, choose the numbering option that continues from your last invoice to keep the sequence consistent.
Note: Once you’ve created your first invoice, your numbering sequence cannot be changed.
Amenitiz automatically handles numbering to keep your invoices organized and sequential. Once set up, the system will increment numbers automatically, no manual input needed.
Invoice and credit note prefixes
Each invoice and credit note includes a prefix to help identify the type of document:
INV is used for invoices.
CDN is used for credit notes.
You can change these prefixes if you wish to personalize your numbering format. However, it’s generally recommended to keep the default INV and CDN formats unless your accountant requires a different setup.
4. Add your contact information
In the same Company details section, you can also add your business contact information. These details will appear on your invoices and other client-facing documents.
We recommend including:
Phone number
Email address
Website
Tip: Ensure this information matches what’s shown on your website and booking pages to maintain consistency across all communications.
5. Save your information
Once everything is complete, click Save at the bottom of the page.
For France: You can only save once all required fields are filled in.
For other countries: You can save even if some fields are missing, but completing all details is strongly recommended for accuracy and professional presentation.
Tip: Keeping your company details fully completed ensures you can access all invoicing and payment-related features without restrictions.
Managing multiple companies
If you manage several legal entities (for example, multiple hotels, properties, or brands):
Click + Add a company under Company details.
Enter the required information for each company.
Configure invoice numbering and contact info for each one.
Click Save.
Once added, you can select the appropriate company when creating an invoice from a reservation.
Example: If you operate both a hotel and a villa under different legal names, you can issue invoices from the correct entity for each booking.