The Invoicing Tool in Amenitiz allows you to create invoices, receipts, estimates, and credit notes directly from your reservations or client contacts.
This feature is automatically activated for properties with more than 6 rooms (included in your plan). If your property has fewer than 6 rooms, you can activate it through the Marketplace. Learn how in this article.
Step-by-step guide
1. Add your company details
Before you start creating invoices, you’ll need to add your company information.
Go to
Invoicein your Amenitiz dashboardClick
SettingsUnder
Company details, click+ Add a company
If you already have a company added, click Edit to review and complete all required fields.
2. Fill in your company information
When adding or editing a company, you’ll need to provide your legal and business details. The required fields depend on your country of registration.
You’ll be asked to fill in:
Status
Business name
Address
City
Zip code
Country
Company registration number (if applicable)
VAT number
Currency
3. Configure invoice settings
Still within your Company details, scroll down to the Invoice Settings section.
Here, you can define how your invoice and credit note numbering will work. If you previously issued invoices with another system, choose the numbering option that continues from your last invoice to keep the sequence consistent.
Note: Once your first invoice is created, the numbering sequence is managed automatically by Amenitiz and cannot be manually edited. Updating an invoice or credit note prefix will automatically reset the sequence.
Amenitiz automatically handles numbering to keep your invoices organized and sequential. Once set up, the system will increment numbers automatically, no manual input needed.
Invoice and credit note prefixes
Each invoice and credit note includes a prefix to help identify the type of document:
INV is used for invoices.
CDN is used for credit notes.
You can change these prefixes if you wish to personalize your numbering format.
⚠️ Important:
Invoice numbering in Amenitiz is continuous and does not reset automatically at the start of a new year.
When you update an invoice or credit note prefix, the numbering sequence is automatically reset.
Prefix changes are applied at midnight:
Documents issued on the same day as the change will keep the current prefix and sequence.
Documents issued from the next day onward will use the new prefix, starting at 1.
Example:
If your invoices currently use the prefix INV2025 (e.g. INV2025-145) and you update the prefix to INV2026, invoices created the same day will remain INV2025-145, 146…. Invoices created from the next day will start at INV2026-1.
4. Add your contact information
In the same Company details section, you can also add your business contact information. These details will appear on your invoices and other client-facing documents.
We recommend including:
Phone number
Email address
Website
Tip: Ensure this information matches what’s shown on your website and booking pages to maintain consistency across all communications.
5. Save your information
Once everything is complete, click Save at the bottom of the page.
For France: You can only save once all required fields are filled in.
For other countries: You can save even if some fields are missing, but completing all details is strongly recommended for accuracy and professional presentation.
Tip: Keeping your company details fully completed ensures you can access all invoicing and payment-related features without restrictions.
Managing multiple companies
If you manage several legal entities (for example, multiple hotels, properties, or brands):
Click + Add a company under Company details.
Enter the required information for each company.
Configure invoice numbering and contact info for each one.
Click Save.
Once added, you can select the appropriate company when creating an invoice from a reservation.
Example: If you operate both a hotel and a villa under different legal names, you can issue invoices from the correct entity for each booking.