Overview
An accounting code is a short code you assign to a category of extras (services, products) so the charges are easier to identify and to import into accounting software. Every charge from that category then shows the code in the Accounting code column when you export the VAT charges report to Excel, in Reports — saving you and your accountant time on every reconciliation.
Why accounting codes matter
Make transactions easy to identify at a glance.
Reduce errors when generating accounting reports.
Let your accountant import data directly into their software without manual sorting.
Set an accounting code on an extras category
Go to the
Extra chargessection.Click
Your categories.Click
Create a category(or open an existing one to edit it).Fill in the accounting code field and save.
💡 Tip
Use codes that match the chart of accounts your accountant uses — once they're consistent, the VAT charges export can be imported with no manual cleanup.
FAQs
Where do accounting codes show up in reports?
Where do accounting codes show up in reports?
In the Excel export of the VAT charges report, in Reports under Compliance. Each charge from a category with a code shows it in the Accounting code column; room nights always show Room sold. Filter or sort on that column to break down revenue by accounting line. See How to understand the numbers in the Charges Report.
Can I have a different accounting code per category?
Can I have a different accounting code per category?
Yes — each extras category has its own accounting code field. Match each category to the corresponding account in your chart of accounts.
What format should I use for the code?
What format should I use for the code?
Any format your accountant uses — numeric, alphanumeric, with or without separators. Amenitiz stores the code as-is and passes it through to the report.
I changed an accounting code — does it update past transactions?
I changed an accounting code — does it update past transactions?
Yes. The export always shows the category's current code, so past charges from that category show the new code too the next time you export.
Do I have to set an accounting code on every category?
Do I have to set an accounting code on every category?
No — the field is optional. Categories without a code still appear in reports, just without that breakdown information.