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How to use the Daybook

Understand how the Daybook works in Amenitiz: a daily reconciliation of invoiced services and payments received, broken down by category and payment method.

Overview

The Daybook is a daily financial reconciliation report in Amenitiz. It shows what you invoiced and how your guests paid for a given day or period — broken down by service category (rooms, city taxes, extras) and by payment method (AmenitizPay, Stripe, cash, etc.).

It answers: "For this day or period, what did I invoice, and how did it get paid?"

📌 Note

The Daybook is in Reports, under Revenue & Payments.

Types of views

Per invoices

Shows every invoice issued in the selected day or period. Each row includes:

  • Booking source (direct, OTA)

  • Booking and invoice numbers

  • Client name and invoice date

  • Amounts invoiced by service category: Room, City Tax, Miscellaneous (plus any custom categories you use)

  • Payments broken down by method (AmenitizPay, Stripe, Cash, etc.)

  • Deposits (paid before the guest's departure)

  • Receivables (still unpaid, or paid after departure)

  • A total row at the bottom summarising the whole period

Supports both a single day and a custom date range.

Per services

A single-day view with month-to-date totals. Groups revenue by service, with VAT breakdowns for the selected day and for the entire month. Useful for reconciling daily revenue against month-end accounting.

Step-by-step instructions

  1. Click Reports in the main menu.

  2. Under All reports by category, find Revenue & Payments and click Daybook. You can also type its name in Search reports.

  3. In View, choose Per invoices or Per services.

  4. For Per invoices, choose Per day or Per period in Period, then set the date or dates. Per services always shows one day, with month-to-date totals alongside.

  5. To keep a copy, click Export and choose Export to Excel, or click Email to send it. See How to download or email your reports.

FAQs

What counts as a payment in the Daybook?

Only succeeded transactions are counted. Failed, pending or cancelled transactions are excluded, regardless of payment method.

What's the difference between deposits and receivables?

Payments received before the booking's departure date are counted as deposits. Payments received after departure — or amounts still unpaid — are counted as receivables.

Are cancelled bookings or refunds included?

No. The Daybook only shows valid invoices. Cancelled bookings don't produce invoices, so they don't appear, and refunds are not shown as separate entries.

Why can't I select a period in Per services?

Per services is designed for daily reconciliation against a monthly total. You pick one day, and the month-to-date totals are shown alongside automatically. If you need a custom period, use Per invoices.

Who can see the Daybook?

Open Reports from the main menu and find Daybook under Revenue & Payments.

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