Overview

The Inventory is where you set availability, prices and restrictions for each of your room types, day by day, for one rate plan at a time.

Your changes reach your website, booking engine and connected OTAs automatically.

Before you start

Team members need the Can edit pricing permission to open the Inventory. Limited access members need Can see and edit inventory, and only see the rooms assigned to them.
Availability is set per room type and is shared by all its rate plans. Prices and restrictions are set per rate plan.

Step by step

Read the Inventory

Go to Planning → Inventory.
Choose the rate plan in the dropdown at the top.
Use the arrows or the date picker to change the period. The grid shows about a month at a time.
Each room type has its own block of rows: Availability, Current booked rooms, Price, Rate Restrictions and Min / Max Stay. Click Rate Restrictions or Min / Max Stay to see their detail rows.

📌 Note

A green bar on Availability means the room type is on sale that day. Red means it's closed or has no rooms left. Past days are grey and can't be changed.

Change one day

Find the room type and the day.
Type the new value in the Availability, Price, Min stay or Max stay row, then press Enter. The change saves on its own.
To close the rate, or close arrivals or departures on that day, click the cell in the Closed rate, Close arrival or Close departure row. Click it again to reopen.

Change many days at once

Click Bulk update.
In Room & rate selection, choose the room types and rate plans.
In Date range selection, choose the dates. Click Add date range to add another period.
In Weekday selection, choose the days of the week.
In Action selection, choose what to change, for example Set availability, Set price, Set min stay or Close rate. Click Add an action to change more than one thing.
Click Update, check the summary, then click Confirm.

⚠️ Warning

A bulk update replaces the current values on every day you select. Check the summary carefully before you click Confirm.

For a full walkthrough, see How to use the Bulk Update tool.

FAQs

How fast does a change reach OTAs?

Your website and booking engine show the change straight away. Connected OTAs usually receive it within a minute, and a bulk update is sent to them as soon as you confirm it. The OTA may take a little longer to show it on its own site.

Why can't I change a price or a restriction?

Past days can't be changed.

If the rate plan is derived from another one, it copies the prices or restrictions of that parent rate plan. Change the parent rate plan instead. Availability and opening or closing can always be changed.

Why is a room type missing from the Inventory?

The grid only shows the room types linked to the rate plan you selected. Choose another rate plan in the dropdown, or link the room type to this rate plan in Booking engine → Pricing.

Why can't I set a higher availability?

Availability can't be higher than the number of rooms you have of that type. If you try, a warning tells you the update isn't allowed.

How far ahead can I set prices and availability?

Use Bulk update to change up to 2 years ahead from today. To keep your rates open automatically, set an availability window of up to 2 years. See How to enable availability for your rates.

How do I take one specific room off sale?

The Inventory works by room type, so setting availability to 0 closes every room of that type. To take one specific room off sale, for example during repairs, block it from the Calendar instead. See How to block or unblock a room from the calendar.

How to understand your Inventory